The advance is for an upcoming convention, internship, meeting, etc. and must be submitted more than one month prior to departure. The amount of the advance normally covers transportation expenses, living expenses, registration fees (congresses, symposiums, conferences), except for employees authorized to obtain the Université de Montréal corporate card. For employees authorized to obtain the University of Montreal corporate card, travel advances will only be issued to pay for expenses that cannot be paid with this card. For more details, we refer you to the directive and method DF-15 "Carte entreprise de l'Université de Montréal". The advance is temporary and the "Travel Expense" form must be submitted within 10 business days of returning from travel.
Expenses for travel or conference registration. All travel claims must be submitted within ten working days immediately following the return from travel. In addition, it must be supported by original supporting documents. When requesting reimbursement for airline tickets, the supporting documentation required is a copy of the original airline ticket along with the original invoice from the travel agency. For electronic tickets purchased directly from the airline, the required documents are the electronic ticket and the boarding passes (departure and return). Pour le remboursement de frais de repas, les factures détaillées originales sont requises en plus du bordereau de paiement. For short trips, complete the "Short Trip Expense" form below.
Laboratory supplies, subscriptions Any request for payment of an expense must normally be made on a specific form (fees, travel expenses, entertainment expenses or representation). However, in exceptional cases, payments may have to be made to external persons or companies, without it being possible to use the specific form. One must then use this form "Requisition for payment".
Entertainment expenses refer to expenses incurred for academic advocacy purposes by an authorized staff member. In the case of restaurant expenses, the names of the guests and the purpose of the meeting must be indicated on the "Reception and Entertainment Expenses" form.